Open Position: Executive Administrative Assistant

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Description:

Our Client a top global Investment Bank in Midtown is seeking an Executive Assistant

● Provides administrative support in a complex team environment
● Coordinates complex, senior-level internal/ external meetings and conference calls.
● Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
● Supports internal and external managers or clients.
● Responds and follows up on client requests.
● Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
● Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
● Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
● Maintains understanding of firm policies and handles certain issues independently.
● Manages monthly invoices and arranges for payment.
● On-boards new hires, processes new employees, transfers, termination, etc.
● Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
● Orders supplies and keeps inventory well-stocked.

Educational requirements:

● BA or BS preferred

Experience requirements:

● Requires excellent interpersonal and communication skills.
● High attention to detail.
● Ability to maintain high standards despite pressing deadlines.
● Ability to solve problems quickly and efficiently.
● Strong knowledge of general business, corporate and government cultures.
● Ability to handle highly sensitive, confidential and non-routine information.
● Self-starter with excellent anticipation skills; problem solving; follow up.
● Demonstrated dependability and sense of urgency about getting results.
● Demonstrates high degree of integrity and confidentiality.
● Strong organizational skills.
● Comfortable working with people at all organizational levels.
● Comfortable working in a sometimes hectic, high pressure environment.
● Ability to display a consistent, professional degree of communication
● Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
● Must be able to prioritize a variety of time-sensitive tasks.
● Must have excellent judgment; independent thinker and resourceful.
● Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
● Team player with a positive attitude.
● Highest degree of integrity, professionalism, diplomacy and discretion required.

Date Posted:

09-24-2020

Location:

New York City, New York

Industry:

Financial Services

Hours:

12 Month Contract with extension possibility

Salary:

USD 40/Hr. + Overtime

Employment Type:

Temporary

Occupational Category:

Administrative Support

Organization:

Park Avenue Partners